(1) All business letters, regardless of the form they may have, that are addressed to a specific recipient must set out the following particulars: the legal structure and the seat of the company, the court of registration at the seat of the company and the number under which the company has been entered in the Commercial Register, as well as all members of the management board and the chairperson of the supervisory board, providing their family names and at least one fully spelled-out first name. The chairperson of the management board is to be designated as such. Where information is provided regarding the company’s capital, its capital stock must be set out in any case, as must be the aggregate amount of the contributions still outstanding if the issue price has not been fully paid in for the shares of stock.
(2) The particulars pursuant to subsection (1) sentences 1 and 2 need not be provided in the case of notifications or reports issued in the context of an existing business relationship and for which pre-printed forms are customarily used that simply are to be completed by filling in the specific information respectively required for the individual case.
(3) Order forms are considered business letters within the meaning of subsection (1). Subsection (2) is not to be applied in their regard.
(4) All business letters and order forms used by a branch office of a stock corporation having its seat abroad must set out the register in which the branch office is entered and the number under which it is entered in each register; in all other cases, the provisions of subsections (1) to (3) apply regarding the particulars concerning the principal place of business and the branch office unless foreign law necessitates deviations herefrom. Where the foreign company is in the process of being wound up, this fact is to be stated, and all liquidators are to be named.